Question for regular giggers, bandleaders and organizers

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davdud101
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2018/06/27 18:11:46 (permalink)

Question for regular giggers, bandleaders and organizers

 Hey guys!!
 
So I run and play in a handful of ‘modular’/ever-changing groups/bands within my church ranging from basically a 3- or 4-piece "pop" group (piano/guitar/bass/drums) to small combo band backing a vocalist, all the way up to full-on big band backing up choir. We perform maybe once every 1 or 2 months.
 
One issue we've had many times is trying to coordinate with our sound/tech people effectively. Especially with making sure the sound guys know who needs to be mic’d where/when (i.e., who is performing).
Another issue we’re facing a little bit now is that I’m leading the planning for about a week of musical performances, but we don’t have a really solid method for making sure all the music is easily made available (like an online database or something). Right now what we’re doing is using the app “Telegram” and simply sending out a multi-page pdf containing essentially a list of who is performing where and when, plus all of the links to Dropbox folders containing their music. It works okay but it can visually be a bit confusing for people who just hop in and glance at it and don’t take a minute to study the information thoroughly.
 
 
It's gotten a LOT better since the 1.5 years since I began, but I know it can be more efficient, because if bigger groups and venues ran stuff this way, there’s no way they’d meet deadlines or hit quality standards.
 
Does anyone have any "things"; tips, documents, templates, methods, that can help make these processes smoother and more streamlined?
 
Dave

 
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    Starise
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    Re: Question for regular giggers, bandleaders and organizers 2018/06/27 19:48:49 (permalink)
    I do a similar thing davdud101 but only one group of irregular folks. We have constant problems with the sound techs. I seriously considered throwing in the towel.
     
    I simply send a group text a day or two before the event with the song list on it. Maybe text the sound crew with their info too. Everyone is on cell phones nowadays so it makes sense. I leave it up to them to find the music in the right keys. 
     
    Loop Community.com and multitracks.com  or alternately praisecharts.com are the places I use. The first two can set you up with tracks online for the band so long as they have wifi. They can play to the songs at home before the event. I mostly use the full multi track versions because we are too small to fill all the gaps.

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    #2
    dwardzala
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    Re: Question for regular giggers, bandleaders and organizers 2018/06/28 14:25:22 (permalink)
    Our church uses Planning Center to share the music.  I am actually one of the sound techs there.  Communication with the sound techs is the key.  We have a pretty standard set up so I don't have to move stuff around much.  I think that helps things a lot.

    Dave
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    #3
    Sixfinger
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    Re: Question for regular giggers, bandleaders and organizers 2018/07/02 14:40:15 (permalink)

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    wst3
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    Re: Question for regular giggers, bandleaders and organizers 2018/07/03 16:41:12 (permalink)
    Stage Designer looks cool, but as a cranky old sound guy, and a gigging guitarist I think the solution to the first issue is simple communications. Talk to the leader responsible for the sound system and ask them what they need.

    It will probably be a simple list:
    Part A: who is playing what?
    Part B: what songs are planned?
    Part C: who is featured on each song?
     
    I'm quite accustomed to getting this sort of list at the start of sound check (when there is a sound check) or maybe 30 minutes before the downbeat. Not ideal, but what is? And if you get me that list a few days out I'm almost happy!

    Not really your job, but if they haven't "color coded" the microphones yet you might suggest it. Not absolutely necessary, but if there is a unexpected guest performer, or an unexpected tune requested it can make life a little easier.

    The rest? I'll leave that for someone else...

    -- Bill
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    #5
    Starise
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    Re: Question for regular giggers, bandleaders and organizers 2018/07/05 14:08:35 (permalink)
    Deleted by me.
     
     
    post edited by Starise - 2018/07/06 12:16:32

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    #6
    Leadfoot
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    Re: Question for regular giggers, bandleaders and organizers 2018/07/07 17:59:50 (permalink)
    dwardzala
    Our church uses Planning Center to share the music.  I am actually one of the sound techs there.  Communication with the sound techs is the key.  We have a pretty standard set up so I don't have to move stuff around much.  I think that helps things a lot.

    We use Planning Center, also. It's a great tool for communicating arrangements to your team, posting mp3s, and staff music as well.
    #7
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