sorting files confusion - solved thru sonar prg

Where you are going wrong is by trying to use windows explorer to move the audio around. You need to let Sonar do this. Always do a "save as" and direct it to where you want the files. Make sure the box "copy all audio" is checked too.
 
 My solution which has worked without a hitch is to create my folders in windows explorer before I even open Sonar. But I use "save as" to put stuff there.
 
 I use a data drive that is for the studio files only. Create a main folder "Album" or "Session"
Within this folder create a sub folder for each song. Everything to do with that song goes in there.
Open Sonar and load the desired template. Do a "Save As" and direct the file to the song folder you made and Name the song as such.
Sonar will create an audio folder in there too.
If a live recording session is going to happen I do this for all the songs being recorded that session.
Extra takes of a songs can be done as more "Save as" and add Take 2 to the name. But it stays in the same folder.
 
I often do live sessions on my laptop and then dump this "session" folder to a external drive. I then dump this to my home studio DAW and these songs open perfectly with only a little screen re sizing to do.
The secret weapon is to always keep everything in that song folder and it will no go bad on you. To tidy up multiple copies of the song all you need to do is Create a new folder with Windows explorer, Open Sonar, load the "keeper" version of the song and do a "save as" to the new location. Only the audio you are using in that version will be copied to the new audio folder.